Secretary

Job Description

Job title: Secretary

Company: Halton Healthcare

Job description: Company DescriptionHalton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.Job DescriptionWe are seeking a detail-oriented Secretary to join our team in Oakville, Canada. In this role, you will provide essential administrative support to ensure smooth office operations and efficient workflow management.

• Manage calendars, schedule meetings, and coordinate appointments for team members
• Handle incoming calls, emails, and correspondence professionally and efficiently
• Maintain organized filing systems for both digital and physical documents
• Prepare and edit business documents, reports, and presentations
• Coordinate travel arrangements and process expense reports
• Take and distribute meeting minutes
• Manage office supplies inventory and place orders as needed
• Assist with organizing company events and meetings
• Provide general administrative support to team members
• Operate and maintain office equipment

Qualifications

• High school diploma required; post-secondary education in Business Administration or related field preferred
• Minimum 2 years of experience in an administrative or secretarial role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Demonstrated multi-tasking capabilities and attention to detail
• Experience with office equipment operation and maintenance
• Professional phone etiquette and customer service orientation
• Ability to maintain confidentiality and exercise discretion
• Strong problem-solving skills and proactive approach to tasks

Additional InformationHours: Monday to Friday, 7.5 hour shifts, days & evenings. Required to work 1 evening shift per week (hours are subject to change based on operational needs)Salary: $22.52 to $28.12 per hourDate Posted: November 26, 2024Internal applicants due by: December 3, 2024REF1408GHalton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we’d like to hear from you. Please attach your current resume directly to this posting.We thank all those who apply but only those individuals selected for further consideration will be contacted.Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Location: Oakville, ON

Job date: Wed, 27 Nov 2024 23:28:30 GMT