Research Financial Assistant

Job Description

Job title: Research Financial Assistant

Company: University of Victoria

Job description: attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Research Financial Assistant – (997850.1)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> VP Finance and Operations -> Financial ServicesLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date8 December 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,680.00 – $4,828.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationClerk/PB9Hours of WorkMonday to Friday, 8:30 am – 4:30 pmStart Date1/6/2025End Date12/19/2025Employee Group:CUPE 951 – Term# of Hires Needed2CategoryAccounting/Accounts Payable, Financial Accounting, Financial ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.This posting is for two positions – 997850 and 993327*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*Job SummaryIn support of the overall goals of Research Accounting, a unit of the Financial Services, the Research Financial Assistant performs a variety of research grants related administrative functions using a variety of university software to assist in the daily operations of the department.Reporting to the Manager of Research Accounting, this position processes large volumes of domestic and foreign expense claims and payments funded through sponsored research. The position is also responsible for the daily monitoring and maintenance of all incoming funds for Research Accounting. This includes accurately allocating and disbursing payments, and posting amounts to appropriate FAST accounts.This position responds to inquiries from faculty, staff, and students related to expense-claims and policy and guidelines for sponsored research. Other tasks can include approval of journal entries, salary reallocations entries, correcting duplicated account charges as well as following up on aged invoices.This position also requires to have great computer skills as well as ability to learn new systems and processes due to the Department dynamic of implementing new projects that may impact the daily work of the Research Financial Assistant. This role may perform other duties of similar scope as needed.Job RequirementsExperience:
Must have a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience. Related work experience should include experience processing transactions and performing account reconciliations in complex financial and banking systems.Knowledge/Skills/Abilities:

• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
• Knowledge and understanding of Generally Accepted Accounting Principles including analysis, reconciliation, and foreign currency conversion, application of GST / PST / HST.
• Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements while processing claims/audit reviews
• Accurate auditing and data entry skills with exceptional attention to detail.
• Ability to plan, organize and prioritize effectively, while working well under pressure with continual interruptions and manage time sensitive deadlines.
• Ability to maintain large Excel templates and produce comprehensive results from large quantities of data.
• Ability to think independently and apply sound judgment in problem solving.
• Excellent interpersonal and communication skills, including the exercise of sound judgment, tact, and diplomacy.
• Experience in effectively maintaining the confidentiality of highly sensitive information.
• Ability to work well both independently and within a team environment.
• Advanced proficiency with computer applications (i.e. MS MS Office, spreadsheets, and general business equipment) and willingness to learn new software.
• Experience with ERP systems, electronic reporting tools, electronic expense management systems and data analytic software (preferably Banner, FAST, Chrome River and ACL)
• Knowledge of cash management practices and online banking skills.

Specialized Knowledge/Education:
Secondary school diploma or equivalent. Completion of or nearly completion of diploma or certificate in accounting, finance or business administration or proven record of experience in subject areas is an asset.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Location: Sedgewick, AB

Job date: Sat, 30 Nov 2024 01:38:22 GMT