Program Coordinator (Planning & Development Officer 1(A)-(B)-2(A)-(B))

Job Description

Job title: Program Coordinator (Planning & Development Officer 1(A)-(B)-2(A)-(B))

Company: Government of Nova Scotia

Job description: Competition # : 43676Department: Municipal Affairs and HousingLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU – NSPGClosing Date: 19-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. Municipal Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas including land use planning, budget planning and finance, infrastructure development, policy and program development.The Department of Municipal Affairs and Housing is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challengesAbout Our OpportunityAre you passionate about supporting municipal infrastructure projects and eager to contribute to meaningful community development? We’re hiring a detail-oriented Program Coordinator to join our team!In this role, you’ll help administer various Federal and Provincial grant programs that provide funding to municipalities for essential services and projects in areas like water, sewer, stormwater, planning, flood prevention, climate change adaptation, accessibility, and equipment for emergency service providers. You’ll support projects from the initial concept stage, guiding applicants on eligibility and program requirements. You will review applications, prepare and communicate funding terms and conditions, and regularly monitor project progress to ensure compliance with funding requirements.As part of a collaborative team, you’ll work closely with engineers and financial officers to support the successful delivery of these programs. You’ll also contribute to the development of program delivery policies and foster relationships with all levels of government and non-governmental organizations. If you’re organized, communicative, and committed to enhancing community infrastructure, we would love to have you on the team.Primary AccountabilitiesReporting to the Program Lead, you’ll play a key role in administering our project funding programs to ensure successful delivery to our clients.Key responsibilities include:

• Program Support: Assist with launching new application rounds, tracking and reviewing applications, drafting terms and conditions for grant approvals, and maintaining comprehensive project records.
• Guidance for Applicants: Provide essential support to applicants by communicating and updating program guidelines and terms, guiding them through the application process, and addressing project-specific questions for approved projects.
• Reporting and Communication: Prepare reports, presentations, and briefing notes for senior management, covering individual project issues, as well as the overall progress and outcomes of each program.
• Contract and Compliance Management: Draft contracts and amendments, conduct occasional site visits to monitor project progress, assess risks, and prepare necessary correspondence and financial reports.

Your contributions will ensure the smooth, compliant, and effective delivery of funding programs, supporting essential community infrastructure and development.Qualifications and ExperienceA Bachelor’s degree in Commerce or a related field is required, along with at least one (1) year of experience in program administration.You must demonstrate:

• The ability to develop and implement effective program policies and procedures.
• Exceptional organizational and time-management skills to handle multiple projects and deadlines efficiently.
• Proficiency in data entry and database management.
• Strong problem-solving skills, a keen eye for detail, and analytical skills to assess applications.
• Outstanding communication skills and the ability to prepare comprehensive reports, contracts, briefing notes and impactful presentations.
• Ability to work both independently and collaboratively within a team.
• Competence in Microsoft Office Suite (Word, Excel, PowerPoint).

While not required, it is highly desirable if you have:

• Experience working with federal and provincial grant programs related to municipal capital infrastructure.
• Familiarity with municipal government processes and infrastructure projects.
• A working knowledge of provincial environmental regulations, provincial procurement policy, aboriginal consultation, and the Municipal Government Act.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyWe recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed related Masters Degree
• A completed related 2-year diploma and 3-years of related experience
• At least 5-years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.Salary InformationPR 05 – PR 13$1,844.97 – $3,107.16BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Working ConditionsThis position offers a balanced and supportive working environment with a regular work week of 35 hours, and 7-hour days. You will be based in a modern office setting, with occasional travel to project locations throughout the province. Work outside normal business hours may be necessary during peak periods or when specific circumstances demand.Additional InformationThis is a permanent employment opportunity.Travel may be a component of this position, therefore you must have the ability to travel to worksite locations as required.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: PR 05 – PR 13Salary Range: $1,844.97 – $3,107.16 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Location: Halifax, NS

Job date: Wed, 06 Nov 2024 23:35:51 GMT