Payroll Costing Coordinator

Job Description

Job title: Payroll Costing Coordinator

Company: Halifax

Job description: Job PostingHalifax Regional Municipality is inviting applications for up to two permanent, full-time positions of Payroll Costing Coordinator in Finance & Asset Management.Halifax Regional Municipality (HRM) is committed to reflecting the community it serves & recognizes Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic applicationAs the front-line payroll staff, this position provides subject matter expertise to Supervisors, Managers, & employees on all issues relating to management job costing, reporting, payroll & leave entitlements. The Payroll Costing Coordinator must ensure adherence to tight deadlines & comply with terms of employment, collective agreements, policies and legislation. This position plays a significant role in ensuring HRM’s assets are safeguarded by ensuring internal controls are followed and proper reports from SAP HR are generated to ensure payroll is authorized in a timely manner.DUTIES & RESPONSIBILITIES:

• Coordinate the daily operation of HRM’s payroll; troubleshoot & resolve issues related to the bi-weekly payroll
• Audit & reconcile terminations, retirements & leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays & assets
• Identify, investigate & report payroll liability claims relating to employee overpayments ie WCB & LTD; audit & identify discrepancies relating to pension & benefit arrears
• Identify errors & issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections
• Review & confirm employee retirement calculations. Enter data in SAP & audit data to ensure correct use of wage types for the payment of all retirement allowances
• Ensure Managers/Supervisors are notified & questioned when information received does not follow policies and procedures; follow up to provide feedback of the outcome
• Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees
• Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues
• Audit & adjust leave entitlements such as vacation, sick, TOIL, & deferred salary leave to ensure employees entitlements are accurate
• Perform multiple biweekly, quarterly & annual audits & investigate all data in SAP to ensure data integrity, take corrective action as necessary
• Calculate, audit & post a multitude of payroll information adhering to strict deadlines
• Prepare reports for distribution to ensure the timely approval of payroll
• Provide on the job training to new PCC’s and/or job placements
• Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines
• Maintain knowledge of Canadian Payroll Processes and all applicable legislation
• Audit and analyze data for T4 processing, make necessary adjustments
• Respond to requests to investigate the creation of amended T4’s throughout the year
• Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections
• Prepare costing reports for Manager/Supervisors as requested
• Enter labour allocations into CATS module of SAP
• Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR
• Identify system issues related to operation of the SAP HR and CO modules
• Proactively identify and address service enhancements that benefit our clients
• Provide expert advice, guidance and system support to Managers, Supervisors, and employees on all aspects of the payroll processes including leave entitlements
• Proactively compile data and prepare reports and respond to requests from internal contacts and outside agencies
• Protect the liability to HRM by auditing leaves to ensure employees do not overuse entitlements; prorate as necessary in accordance with collective agreements, HR Policy and terms of employment; review on a regular basis and make necessary manual adjustments
• Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required
• Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times
• Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner
• Responsible to identify the destruction date of payroll files according to legislation

QUALIFICATIONS:
Education & Experience:

• One-year business diploma & PCP Certification from the Canadian Payroll Association
• Three years’ experience working in an automated payroll environment with experience in processing & tracking Worker’s Compensation claims job costing, administering collective agreements & an Attendance Management System

Technical / Job Specific Knowledge & Abilities:

• Knowledge of Collective Agreements, HRM policies & procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies & procedures, benefit & pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation & Business Unit operating procedures
• SAP experience
• Proficiency with MS Office Suite

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.Please note – Testing may be conducted as a component of the selection process to assess technical & job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer’s discretionCOMPETENCIES: Analytical Thinking, Organization & Planning, Customer Service, Teamwork & Cooperation, Communication, Valuing DiversityWORK STATUS: Permanent, full-timeHOURS OF WORK: 8:30am -4:30pm, Monday – Friday;35 hrs/wk .Flex options to work outside of these hours & hybrid may be availableSALARY: $30.28/hr, as per NSGEU 222 collective agreement (level 5)WORK LOCATION: 40 Alderney Drive, DartmouthCLOSING DATE: Applications will be received up to 11:59pm on Sunday December 1, 2024.This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidatesPlease note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) & who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.Position #s 72283101, 72283104

Location: Dartmouth, NS

Job date: Thu, 21 Nov 2024 04:12:19 GMT