Office Administrator

Job Description

Job title: Office Administrator

Company: Envol Strategies

Job description: Are you a motivated and detail-oriented Office Administrator with a passion for the construction industry?Zenon Build is seeking an experienced Office Administrator to join our dynamic and energetic team in Coquitlam, BC!ABOUT ZENON BUILDZenon Build is not your average contractor; we’re a full-service Integrated Design Build powerhouse.Our expertise spans designing and installing mechanical and electrical systems across a wide spectrum of projects: residential, mixed-use, institutional, industrial, and commercial. With over a century of combined design and construction mastery, we’re transforming project delivery, putting value and client goals at the forefront.ABOUT YOUAs an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office by managing a wide range of administrative tasks. Reporting to the Office Manager, you will support the team by processing paperwork, maintaining organized records, and ensuring that all office documentation is meticulously handled. The ideal candidate is diligent in administrative tasks, proactive, and enthusiastic about supporting the efficiency of the office. You are detail-oriented, self-motivated, and eager to contribute to the overall success of the team. Your passion for organization and commitment to excellence will make you a valuable asset to our company.A DAY IN THE LIFE

• Communication Management: Answer phones, check emails, and forward inquiries to appropriate personnel, ensuring timely follow-ups with colleagues and customers.
• Record-Keeping: Follow established procedures for record-keeping and reporting, assist in preparing correspondence, brochures, progress reports, and other company documents.
• Coordination: Maintain communication with internal colleagues, external subcontractors, and vendors to ensure efficient workflow and project execution.
• File Management: Create, organize, and maintain company files, including client files, contractor agreements, progress reports, and HR records, ensuring that all information is accurate and up-to-date.
• Scheduling: Manage the office calendar, schedule meetings, visits, deliveries, installations, inspections, and coordinate travel arrangements for staff and customers.
• Meeting Support: Prepare, develop, and distribute meeting agendas and minutes, ensuring all team members are informed and aligned.
• Inventory Management: Track and manage office supplies, including job site materials and safety equipment, to ensure availability when needed.
• HR Support: Assist with HR-related tasks, including maintaining employee records, tracking and processing timesheets, and handling employee insurance documentation.
• General Office Duties: Perform other office duties such as filing, scanning, data entry, and assisting with special projects as assigned.

WHAT YOU BRING TO THE TABLE

• Post-secondary education, such as a diploma or certificate in office administration or a related field.
• 2+ years of experience working in an office administration role, preferably in a customer service or clerical environment.
• Strong data entry skills and attention to detail for accurate record-keeping and documentation.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook; experience with office management software is an asset.
• Ability to thrive in a dynamic environment and manage multiple priorities effectively.
• Excellent communication skills to collaborate effectively with various departments and external partners.
• A strong commitment to your team; you’re ready to jump in and support them wherever possible. You truly excel in a team environment!
• High level of customer service skills, with a proactive approach to client interactions.
• Proficient English skills, both written and verbal, with strong communication abilities.

WHAT’S IN IT FOR YOU

• Competitive wages of $60k – $65k annually to reward your hard work and celebrate your contributions.
• Generous paid time-off, starting with 15 vacation days to take care of you.
• All the latest technology to set you up for success.
• Opportunities for growth and ownership to make your career goals a reality.
• A positive, fun and dynamic work environment dedicated to health and safety.

Ready to embark on this thrilling journey with Zenon Build? We want to hear from you! Apply today with your resume.Do you want to learn more about joining Zenon? Check us out atPowered by JazzHR

Location: Coquitlam, BC

Job date: Sun, 25 Aug 2024 07:53:59 GMT