Graduate Secretary

Job Description

Job title: Graduate Secretary

Company: University of Victoria

Job description: attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Graduate Secretary – (993429.6)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Human & Social Dev -> Indigenous Governance ProgramLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date19 December 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,363.00 – $4,525.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday to Friday, 8:30 am – 4:30 pmEmployee Group:CUPE 951 – Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Modified Work Schedule*In accordance with the university’s Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, preference will be given to members of the following designated group(s). Candidates from the group(s) who wish to qualify for preferential consideration are encouraged to self-identify.

• Indigenous Peoples

The Office of the Vice-President Indigenous (OVPI) is in the early phases of drafting a policy and developing a process to verify declarations of Indigenous identity, citizenship and membership at UVic where these claims result in material advantages, such as employment in an Indigenous-specific position. While the policy is not in place at this time and will not be retroactively applied, candidates will be required to complete the Indigenous Citizenship Declaration (ICD) process should they apply for, or access, future opportunities resulting in material gain. For more information about the ICD initiative, please visit the and please feel free to reach out to if you have specific questions or concerns.Job SummaryThe School of Indigenous Governance is Canada’s leading school for the advancement of Indigenous knowledges, creativity, and activism. Our graduate programs support the training and education of future Indigenous leaders through innovative models of governance and nationhood that draw inspiration from Indigenous ways of knowing and learning, community-based research practices, and intersectional, critical, and Indigenous feminist approaches.Under the supervision of the Academic Administrative Officer, the Graduate Secretary provides essential administrative and secretarial support to the school. This role encompasses graduate secretary duties, program administration and office support, while closely collaborating with the Director and Graduate Advisor to ensure smooth operations.Job RequirementsExperience:
This position requires a level of education, training, and experience equivalent to 1 years’ experience working within a comparable environment.Knowledge/Skills/Abilities:

• Proficiency with computer applications (i.e., MS-Office 365,).
• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various communications such agendas and minutes.
• Experience in maintaining confidential and sensitive information.
• Experience working within Indigenous communities/organizations is an asset
• Experience handling confidential and sensitive information is an asset

Preference will be given to applicants with:

• Experience with UVic information systems.
• Experience working with Graduate Admissions and Records, Faculty of Graduate Studies, FAST, Banner, and SharePoint.
• Experience working with Graduate students or Graduate programs.
• Ability to work occasional evenings and weekends as required to assist with IGOV events.

Specialized Knowledge/Education:

• Secondary school diploma or equivalent.
• Knowledge of Indigenous nations’ histories and protocols and the impacts of colonial history.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Location: Sedgewick, AB

Job date: Sun, 08 Dec 2024 08:56:44 GMT