Court Administration Clerk

Job Description

Job title: Court Administration Clerk

Company:

Job description: Permanent Full-timePosting Number: PC-25-20Job Type: Permanent Full-time, UnionSalary Range: $58,949.80 to $70,597.80 per yearLocation: Barrie, ON – Onsite (see below for more details)Posted: Friday, April 25, 2025Application Deadline: Friday, May 9, 2025 at 11:59 pmThe OpportunityThe Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).Under the general guidance and direction of the Supervisor(s) of Court Services, the Court Administration Clerk (CAC) is responsible to provide court administration services in the Provincial Offences Court in accordance with provincial legislation, directives, and operational guidelines. Specifically, this position receives inquiries, requests and/or complaints through various channels of communication, processes charging documents, sets trial dates, processes fine payments, and ensures court records are updated accurately in the Provincial Computer System. The position is also responsible to assist the Appeal Court in the appeal process for matters tried within the Provincial Offences Court as well as transfers e-files to third-party collection agencies. Overall, this position plays an integral role in supporting the administration of Provincial Offences Court processes and ensuring that the integrity of the Ontario Court of Justice system is maintained.Our Culture and Qualifications of the JobCorporate Culture: Your workplace values align with our corporate values of and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.Equally important to what we do is how we do it – your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed.Education (degree/diploma/certifications)

• One (1) year College Certificate in Office Administration, Court Support Services, or a related discipline

Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s to determine if you may qualify for equivalency. Further information is available at

• Position Equivalency Code: B

Experience

• One (1) year of experience performing duties related to the major responsibilities of the position
• Demonstrated experience in a customer service and cash handling office environment

Knowledge/Skill/Ability

• General knowledge of the following legislation, regulations, or requirements: Statutes applicable to court administration including but not limited to Provincial Offences Act, Highway Traffic Act, Commissioners for Taking Affidavits Act, and the Courts of Justice Act.
• Demonstrated Ability to:

• address all contacts in a courteous, friendly and efficient manner to promote a high standard of public relations at all times
• keep personal or situational information confidential
• work effectively in a team environment, as well as independently
• multitask and problem solve
• utilize general office equipment (computer, printer, phone, photocopier/scanner, various software applications, adding machines, debit/credit card POS terminals, etc.)
• accurately keyboard at least 40 words per minute
• Intermediate skills include: Customer Service; Interpersonal; Organizational; Verbal and Written Communication
• Intermediate computer literacy using the following systems and software: Microsoft Office Suite (Word, Excel, Outlook, etc.)

Conditions of Employment

• Satisfactory Criminal Record Check*

*Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the . Existing employees who have met this criteria will be exempt from this requirement.Other Important InformationLocation: Provincial Offences Office, 45 Cedar Pointe Drive, BarrieHours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2025 pay range:

• Pay Level: Level 5
• Yearly Salary: $58,949.80 to $70,597.80
• Hourly Pay Rate: $32.39 to $38.79

What We Offer: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS Primary pension plan, access to the Employee and Family Assistance Program (EFAP), discounted rates for City Fitness Memberships and Transit Passes, and access to the Perkopolis Perks program, which provides exclusive access to discounts on a wide range of products and services available to all City employees.How to Apply: Click the ‘Apply Now’ button at the top and/or bottom of the job posting to start the application process. Please note that emailed applications will not be considered.Why Barrie?The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common – municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing .

Location: Barrie, ON

Job date: Sun, 27 Apr 2025 04:29:58 GMT