Assistant Manager, Facilities

Job Description

Job title: Assistant Manager, Facilities

Company: University of Saskatchewan

Job description: Assistant Manager, FacilitiesThe University of Saskatchewan is one of the top research-intensive universities in Canada. Guided by our University Plan: The University the World Needs, we work together across disciplines and with our communities to find creative solutions to the most pressing global challenges. The main campus also houses our campus partners such as the Royal University Hospital, Jim Pattison Children’s Hospital, National Research Council, and others. The total building area is 8.1 million square feet (754,000 square meters) across 766 hectares of land.The Facilities team is comprised of over 300 trades personnel and service workers that provide trusted services and stewardship in support of teaching, learning, and discovery. This team is responsible for operations, maintenance, service, utilities distribution, and customer support. The Facilities Team Charter describes the purpose, vision, and values that in turn support the campus community.Primary Purpose and Nature of Work: Reporting to the Manager, Operations and Maintenance, this position is responsible for the delivery of preventative, corrective, and reactive maintenance program(s), and provides leadership to achieve superior customer service for clientele. The role ensures safe and properly maintained buildings and systems in an efficient and cost-effective manner. Responsible for resources and coordination of operating budgets, this position leads and provides guidance on operational, maintenance, and service activities through policies, procedures, regulations, contracts, and service agreements. This position plays a key role in fostering a culture of continuous improvement, employee engagement, and inclusivity while supporting the University the World Needs through fiscally responsible and financially sustainable practices.Accountabilities:

• Accountable to the Facilities Team Charter, aligned with the purpose, vision, and values, holding themselves and each other accountable to it.

• Fosters a culture of collaboration, innovation, and accountability within the team, ensuring alignment with both the strategic direction of the Facilities team and the broader goals of the university.

• Responsible for a diverse team and ensuring staff are working within operational and procedural standards while meeting quality operations and customer service needs of the university and campus partners.

• Provides direct supervision of staff and manages the employee life cycle through activities such as recruitment, onboarding, retention, separations, orientation, coaching, and performance feedback. Supports professional growth, training, and development, manages performance improvement, and addresses disciplinary matters up to and including termination.

• Assists in the development and implements strategic plans, while also contributing to the creation and execution of service level agreements that support the research and teaching mission of the University.

• Drive change initiatives aimed at improving service delivery, fostering a culture of accountability, and promoting innovation and collaboration within the team. Proactively address challenges and ensure alignment with the strategic direction of the Facilities team and the university.

• Lead change management efforts, ensuring smooth transitions during process improvements, new technology implementations, or organizational restructuring. Support staff through periods of change by providing clear communication, training, and opportunities for feedback.

• A key member of the Facilities Leadership team, providing input, guidance, and advice on strategic initiatives. Participates in projects across the organization to support operational excellence.

• Responsible for validating concerns related to operations, maintenance, and/or service offerings; oversees the inspection, troubleshooting, and initiation of work as needed, and ensures quality control to meet campus needs.

• Monitors resources and coordinates area budgets to support operational efficiency and financial sustainability.

• Collaborates effectively with other units and key stakeholders with the University to ensure reliable operations and alignment with university objectives.

• Actively promotes a diverse and inclusive work environment, ensuring staff are encouraged to contribute their ideas and perspectives.

• Reduces risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements, relevant legislation, and regulatory code compliance.

• Develops outcome measurement tools to assess performance, analyze results, and implement improvements where necessary.

• Contributes to the development of multi-year budgets for staffing, work activities, projects, and other initiatives.

• Champion diversity and inclusion within the Facilities team by promoting equitable practices in recruitment, training, and day-to-day operations. Foster an environment where diverse perspectives are encouraged and valued.

• Key member of the team managing the Capital Renewal Fund program for the University Campus.

Qualifications:Education and Experience

• 3-5 years Assistant Managerial and/or leadership experience within a large, complex facilities management organization or a customer-oriented workplace.

• Experience managing and supervising a diverse staff complement in a large-scale commercial, industrial, and/or institutional setting.

• Proven ability to lead teams through cultural and organizational changes, with experience in fostering a positive, inclusive, and accountable work environment.

• Experience in implementing innovative solutions and leading continuous improvement efforts to achieve operational and service excellence in a dynamic environment.

• Demonstrated experience working in and promoting a diverse, inclusive, and equitable workplace culture, with a strong focus on staff engagement and empowerment.

• Strong financial management, resource coordination, and operational planning skills.

• Experience in facility maintenance, construction, and property management, or related work, is an asset.

• Facility and property management training and applicable designation are an asset.

• Advanced and comprehensive subject matter knowledge of applicable legislation, codes, regulations, processes, and practices, with strong customer-service orientation and innovative problem-solving abilities

• Excellent communication skills both verbal and written, and effective relationship-building capabilities.

• Experience balancing long-, medium-, and short-term goals in a changing environment, with a proven ability to prioritize workloads and meet deadlines.

• Proficient with multiple information systems and software programs (e.g. AiM, Banner, Microsoft Office, PeopleSoft).

Department: Operations and Maintenance
Status: Permanent
Employment Group: Exempt
Shift: Mon-Fri, 8:00am-4:30pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $69,695.00 – 115,286.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable):
Salary Phase/Band: Salary Band 3
Posted Date: 10/18/2024
Closing Date: 11/18/2024 at 6:00 pm CST
Number of Openings: 2
Work Location: On CampusThe successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at:Criminal Record Check: Yes
Driver’s License and Abstract Check: Yes
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

Location: Saskatoon, SK

Job date: Sat, 19 Oct 2024 22:31:09 GMT