Administrative Support Agent, Class I

Job Description

Job title: Administrative Support Agent, Class I

Company: Champlain Regional College

Job description: Reporting to Mr. Timmy Jones, Coordinator of administrative services, auxiliary services and student services, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.What you’ll conquer every day

• Answer, transfer, and place telephone calls and provide information of a general nature.
• Greet, inform, and guide students and visitors to the Campus in accordance with established procedures.
• Prepare various texts and graphs using word processing and spreadsheet software.
• Provide all photocopying services (except exams).
• Receive and distribute in-coming mail including internal mail from students and staff.
• Prepare outgoing mail and bring mail to the main post-office on occasion.
• Enter all room reservations on the central room reservation system.
• Post notices on the bulletin boards.
• In charge of the ‘Lost and Found’ objects of the students
• Distribute mailbox, office and elevator keys and provide photocopier access codes.
• Keep a registry to monitor the lending of the ‘Master Key’.
• Distribute and collect all types of forms from the students.
• Report malfunctioning of parking system to the Buildings and Grounds personnel.
• Control parking gates for visitors from the reception computer.
• Distribute and collect fees for printing and photocopy cards.
• Receive faculty absence notices and enter information in the system
• Ensure the follow-up of the general email College address welcometoslc@crcmail.net
• Provide when needed support to the administrative and auxiliary services coordinator
• Perform all other related tasks

Requirements :What makes you the one

• A diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
• Great attention to detail;
• Show confidentiality;
• Excellent communication skills;
• Ability to establish interpersonal relationships and to work in a team;
• Proficient in English and French, both oral and written;
• Proficient with the Microsoft Office Suite;
• Ability to work with online platforms;
• Knowledge of the Cégep network.

Required Tests :Language testWork Schedule :35 hours per weekDuration of contract :Salary Scale :Between 24,36$ and 27,24$ per hourAnticipated Start Date :2025-07-09Start of Posting Period :2025-06-23End of Posting Period :2025-07-08Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies.Comments :We thank all applicants for their interest, however only those selected for an interview will be contacted.Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.

Location: Quebec City, QC

Job date: Wed, 25 Jun 2025 07:13:37 GMT