Job title: Staffing Coordinator PICU, Respiratory and Transport Team

Company: Nova Scotia Health Authority

Job description: Company: IWK HealthReq ID: 180479
Department/Program: Pediatric Critical Care, Children’s Surgical & Critical Care
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $28.2392 – $31.1468 /hour
Closing Date: 26 May 2024 (Applications are accepted until 23:59 Atlantic Time)IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.The OpportunityReporting to the Manager of Critical Care, the Staffing Coordinator provides administrative coordination, scheduling, payroll, and staffing support to ensure staffing levels and skills mix meet the demands of the clinical service and to ensure staff compensation is appropriate. The Staffing Coordinator uses Health Centre information systems to optimize the efficiency of scheduling/staffing/payroll functions.
Duties include, but are not limited to:

  • Ensuring schedules are created and posted in accordance with the relative Collective Agreements;
  • Preparing master rotations and one-time schedules maintaining a proper mix of classifications;
  • Preparing duty lists as needed and monitoring utilization of benefit banks;
  • Monitoring utilization of casual staff;
  • Filling relief assignments according to the collective agreement and accepted practices;
  • Informing the Manager of staffing challenges and time available in employee entitlement banks.
  • Ensuring compensation is paid in accordance with the collective agreement;
  • Entering adjustments to the schedule, premiums, and time cards, and ensuring benefit hours are taken appropriately;
  • Ensuring payroll and time entries are accurately reported with appropriate documentation.

Hours of WorkMonday – Friday; 0800-1600Your Qualifications

Business Customer Service Representative
  • Minimum High School Diploma or GED required.
  • Graduate of a recognized office administration program required. A combination of equivalent education and experience may be considered.
  • Minimum of two (2) years related experience required; four (4) years in a health care setting preferred.
  • Previous experience in payroll entry preferred; experience in SAP an asset.
  • Keyboarding and data entry skills of a minimum of 40 wpm are required. Testing will be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
  • Advanced working knowledge of MS Office Suites and other computer programs/software required.
  • Familiarity with relevant collective agreements preferred.
  • Strong analytical skills, ability to quickly assess situations and to make decisions using sound judgment required.
  • High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
  • Excellent multitasking, organizational, and prioritization skills required.
  • Demonstrated ability to work in an interprofessional care team environment, and to work independently and/or with minimal supervision required.
  • Demonstrated strong interpersonal communication and collaboration skills required.
  • Flexibility to meet workload demands required.
  • Demonstrated commitment to patient and family-centred care required.
  • Knowledge of Meditech preferred.
  • Working knowledge of medical terminology is an asset.
  • Competencies in other languages are considered an asset.

Thank you for your interest in IWK Health.Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.If you are an employee of IWK Health, please apply through the to ensure you are flagged as an internal applicant.

Location: Halifax, NS

Job date: Sat, 11 May 2024 06:25:27 GMT