Job title: Executive Assistant – Transit

Company: City of Mississauga

Job description: Req ID: 24775
Vacancy Type: Permanent
Number of Positions: 2
Closing Date: 05/05/2024Job SummaryAre you a vibrant personality with a knack for multitasking and a passion for providing top-notch administrative support? MiWay is seeking an Administrative Coordinator to join our team and work closely with the Transit Director and management staff. If you thrive in a fast-paced environment and enjoy coordinating priorities with professionalism and attention to detail, this role is for you!The Administrative Coordinator at MiWay will work closely with the Transit Director, members of the management team, and colleagues to provide administrative support within the Division while coordinating matters of priority with a high degree of professionalism and attention to detail.Duties and Responsibilities

  • Provide confidential administrative support including correspondence from Transit Director
  • Coordinate the Transit Director’s schedule, ensuring it is effectively planned and aligned with the Transit Director’s key priorities, with related logistics identified and taken care of in a proactive manner ensuring directions are followed up on by staff.
  • Process daily email, mail, and phone calls, and research and respond to queries as required.
  • Act as staff liaison for pillar committees and other task forces or working groups providing administrative support including scheduling, preparing agendas and minutes, and attending meetings after hours, when required.
  • Oversee and coordinate Escalated Service Requests. Process escalated complaints and inquiries as received and within defined timelines; respond or direct responsibility for responses. Liaise with administration staff at the Offices of the Mayor and Council, City Manager, and Transportation and Works Commissioner.
  • Monitor the budget and purchases for the Transit Director’s Office and reconcile monthly expenses and annual expense report
  • Track corporate reports, service requests, and daily requests for the Transit director’s attention
  • Maintaining files and records for safekeeping.
  • Other duties and special projects as assigned.

Skills and Qualifications

Heavy-Duty Technician
  • Graduation from a post-secondary program in administration, business or related fields. Equivalent experience may be considered.
  • 3 -5 years experience in administration with direct support of senior executives or preferably in a municipal environment.
  • Ability to communicate effectively, with tact and diplomacy, with internal and external business partners including elected officials, staff, the public, and outside agencies.
  • Ability to recognize and keep confidential information.
  • Excellent organizational and time-management skills and the ability to prioritize tasks with attention to detail.
  • Proficient in Microsoft 365, SAP Applications, WebEx Meetings, and other relevant software.
  • Ability to function with minimal supervision.
  • Experience in finance, business analysis, and Lean methodologies is an asset

If you’re ready to take on a challenging yet rewarding role where you can showcase your dynamic personality and administrative skills, apply now to join the MiWay team as our Administrative Coordinator!Hourly Rate/Salary: $ 58,942 – $ 78,592
Hours of Work: 35
Work Location: Semenyk Court
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Mississauga Transit , Mississauga Transit
Non-Union/Union: Non UnionA Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.All personal information is collected under the authority of the Municipal Act.Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.Learn more about the City’s commitment to .Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Location: Mississauga, ON

Job date: Fri, 03 May 2024 03:39:25 GMT